Just like we did for the last Agorae, for Autumn Agora Kyïv we want to provide you again with a short and easy summary of the proposals submitted. In this fifth and last round, we will be explaining you three proposals, namely ‘Presenting proposals only at the Autumn Agora’, ‘Electing the Working Group Coordinators’ and ‘Financial Rules: AEGEE Social Responsibility Fund’.
Each Agora, we modify our statutes with proposals, which are discussed in prytania. The number of proposals submitted changes each Agora: in Autumn Agora Kyïv there will be 15, in Spring Agora Asturias there were also 15, in Autumn Agora Cagliari there were 8 and in Spring Agora Patra 12. According to the proposers Gloria Llopart, Claudio Gennaro and Salvatore Maraventano on behalf of the Juridical Commission, having so many discussions about proposals are taking away a lot of time that can be spent on discussing our external impact: projects, position papers, etc. The proposals ‘Presenting proposals only at the Autumn Agora’ will therefore change the moment that AEGEE members can submit their changes to the statutes and make it only possible for the Autumn Agorae and Extraordinary Agorae
You can read the full proposal here.
In Spring Agora Asturias, AEGEE-Europe has adopted a big change in its thematic structure: the Working Group Reform. Now, there are only four Working Groups, related to the Focus Areas of the Strategic Plan (SP) in order to enhance the thematic work and the implementation of the SP within the association. Each group is lead by an appointed member, the Coordinator, who chooses the Policy Officer along with six other AEGEE members (at least 4 locals should be represented). The group will present an Activity Plan during the Autumn Agora, an Interim Activity Report during the Spring Agora and an Activity report during the following Autumn Agora. Wilmer Bouma on behalf of AEGEE-Enschede presents the proposal ‘Electing the Working Group Coordinators’ due to the extreme importance that the Working Groups have for the thematic work of the association. At the moment, the selection of the coordinators is done by the Comité Directeur after launching an Open Call to the Network, but if the proposal will be accepted, coordinators will be elected at each Spring Agora.
You can read the full proposal here.
The last proposal is ‘Financial Rules: AEGEE Social Responsibility Fund’, which is proposed by Ander Guerrero Ruiz on behalf of Comité Directeur. The Social Reponsibility Fund (ASRF) is a special fund created to help members who have a difficult financial situation to go to statutory events. This fund is already a praxis, but was never regulated in the CIA. The proposal therefore aims to clarify the rules and criteria to be eligible for receiving the fund. A whole new section will be added to the General Financial Rules in order to explain the correct funcioning of ASRF. Every member of an Antenna or Contact Antenna as well as members of Contacts travelling to the Agora where they will sign the Convention d’Adhésion can apply by filling in the form to cover the costs of Visa, Agora or EPM fees and a partial reimbursement of the travel cost (that can reach 100%). Delegates will not be allowed to apply, unless it is proven that the local cannot cover the trip. The same goes for members of commissions that are eligible for travel reimbursement according to the CIA. Applicants need to send to the Financial Director, after an Open Call is issued, a series of documents to prove their financial status with a letter signed by the president of their antenna and the financial status of the antenna. 
Applications will then be reviewed by the Financial Director with the collaboration of the Speaker Team of the Network Commission and the Network Commissioner of the Antenna, Contact Antenna or Contact where the applicant is member of, and by the FATF, which will be the responsible for the final decision. Applications will be reviewed based on a point system and in order to be eligible, applicants need to receive 12 points or more based on criteria such as the events visited, the number of years in the association, the income etc.
You can read the full proposal here.
Written by Erika Bettin, AEGEE-Verona